Reporting to the Manager, Records and Information Management, the is responsible for project management of the development of the Town’s new Records and Information Management ( RIM ) Program.
Duties will include managing project timelines, coordinating / reviewing external consultants’ work, identifying and executing Town responsibilities under the project plan, and ensuring that all stakeholders are involved and consulted in the creation of the RIM program.
This role will assist in maintaining the Town’s current RIM program throughout the development of the new RIM program. Responsibilities will also include development of the Project Charter and Project Schedule, and determination of the critical path for milestones within the project.
This role will collaborate with external consultants to identify opportunities and gaps with existing RIM program to ensure successful implementation of the new RIM program.
Other areas of responsibility will include :
Develop / manage the records inventory and disposition phases of RIM project
Develop / implement training sessions and materials for new RIM program
Monitor changes in applicable legislation to ensure compliance at all times
Prepare statistical analysis reports and monitor for continuous improvement
Participate in development of departmental budgets regarding records / document management program, and assist with RFP process to acquire an Electronic Document and Records Management System (EDRMS)
Other duties as assigned
Your qualifications include :
Post-secondary education in Library Science, Information Science, Records Management, Information Management; Certificate in Records Management or a degree in Information Science or other approved equivalent combination of education and experience
Certified Records Manager, Certified Information Governance Profession or Project Management Professional designation would be an asset
3-5 years’ experience in Records / Information Management, preferably in a municipal setting, with 3+ years in a supervisory capacity
Demonstrated experience in managing complex projects utilizing internal and external resources
Detailed knowledge of principles, technical, industry and professional records and information management standards / practices, including national / international standards
Complete understanding of records and documentation regulatory requirements relating to municipal government, and familiarity with archival practices
Strong verbal, written and listening communication skills, with proven ability to write reports, policies, procedures, and effectively resolve inquiries / complaints.
Possess a creative, proactive, service-oriented, solution based approach to meeting business objectives
Highly detail-oriented with strong attention to detail
Computer literacy in Microsoft Office, records and information systems, including document management, records management, imaging and database software applications
Ability to work outside regular business hours as required
The Town of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.
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