Montréal, QCThe Site Coordinator is a critical position in the ADP Montreal office. It is responsible for executing programs that promote associate engagement, corporate social responsibility within the community, promotes a culture of collaboration and ensures the overall functioning of one of ADP Canada's most vibrant sites.
Reporting into the Site General Manager, this role is highly visible to Canadian Senior Leaders and requires creativity, flexibility and a can-
do approach. The incumbent is accountable for the coordination of all activities associated with site visits This role provides administrative support to the site executive and Implementation Majors / Nationals department.
Duties and responsibilities : 40% - Culture & EngagementAct as a champion and coordinator for site's culture and engagement initiatives (i.
e. - Social Committee, Moisson Montreal, Auberge Transition, 48h vélo, Games for Hope, Pride, career fairs, other special events).
Keep abreast of local employer trends on the topics related culture & engagement activities and identify opportunities to enhance programs and is an active member of the local Social committee.
Manage relationships with external vendors to assist with the development and operation of programsProvide monthly program updates on activities to the site leadershipDesign and execute internal and external communication strategies related to culture & engagement programs30% -
Implementation Majors / Nationals DepartmentAssist Implementation managers with onboarding activities and preparations for new hires (i.
e. laptop, software accesses, desk, telecom equipment, etc.).Manipulate, analyze and prepare detailed reportsCoordinate the complete manager off-
site event (i.e. travel, transport, venue, food, team building activity, etc.).Analyze stock inventory and create monthly purchasing forecast.
Lead, coach and mentor a team of Implementation Technicians.30% - Executive AdministrationCoordinates travel General ManagerComposes and types complex letters, memoranda, and spreadsheets requiring substantial individual judgment using the full suite of Microsoft Office processing softwarePrepares highly complex and graphical client and internal presentationsCommunicates department policies and procedures as directed by executiveAssists executive in business planning, usually of confidential naturePerforms administrative duties such as call screening, visitor greeting, question answering, information furnishing, mail opening, expense reporting, supply ordering, travel coordinating and appointment settingRoutes issues not requiring executive's attentionLiaises with Facilities to ensure site is maintained to an acceptable standard and that appropriate set up is executed for various eventsEducation : High School Diploma mandatory.
Some college / university and / or professional development courses in the administrative preferredExperience : 5-7 years of experience that includes developing and implementing all components of programs targeted with and emphasis on culture, employee engagement and evaluationExcellent demonstrable knowledge of Microsoft Office including Word, PowerPoint, ExcelDemonstrable experience in dealing with complex client issuesAbility to maintain confidentiality of sensitive informationMust be bilingual (French-
ability to influence without authorityAbility to analyze information, develop sound recommendations and present data to aid in effective decision makingDeal with company personnel at all levelsDisplay ability to lead planning and implementation work groups and work effectively in cross-
functional teamsPossess communication, presentation, project management, and scheduling skillsVendor management and negotiation skillsWe're designing a better way to work, so you can achieve what you're working for.
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