Junior Administrative Assistant
Ottawa, Ontario
28d ago

The Opportunity

Huawei Technologies Vision is to enrich life through communication’. This is achieved with keen focus on our customers' market challenges and needs, providing excellent communications network solutions and services in order to consistently create maximum value for customers.

Position Overview :

The Junior Administrative Assistant is responsible for a wide variety of administrative duties in support of the management team in our Ottawa office.

Duties include but are not limited to arranging travel plans, scheduling meetings, coordinating events, scanning documents, maintaining files.

The Junior Administrative Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public.

Duties, Responsibilities and Accountability :

Provide direct administrative and office management support to all members of the management team, as directed.

Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff.

Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).

Minute taking, and tracking meetings resolutions.

Basic system and document management for procurement projects.

Refer and / or redirect calls, e-mails, or visitors as required.

Complete expense reports, pay invoices, and other related duties.

Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.

Some personal assistant duties as required (lunches, errands)

Other duties shall be assigned as required.

Knowledge / Education / Training :

Post-Secondary Diploma in Business Administration, or relevant discipline, required.

Strong knowledge of office procedures and practices.

Fast learner and keen attention to details.

Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

Resourceful and flexible.

Strong English communication skills.

Traits :

Strong organizational skills (time management)

Ability to schedule duties / projects (multi-task)

Ability to work unsupervised, attention to detail and an evident work ethic

Desire to contribute to a team environment

Ability to handle stressful situations

Why work for us?

Named by Fast Company Magazine as one of the 5 most innovative technology companies in the world, Huawei Technologies provides working climate that promotes high-

performance through : - clarity of organizational and individual goals, and commitment to achieve the goals - setting high performance standards and empowering employees to take responsibility for their work -

recognizing successful achievement of individual and team goals - encouraging teamwork at every level, to ensure we accelerate productivity Huawei Technologies Canada Co.

Ltd. is an Equal Opportunity Employer. We thank all applicants for interest in career opportunities with Huawei; only selected candidates will be contacted for interview.

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