Administrative Assistant
Economical Insurance
Waterloo, ON, CA
5d ago

Administrative Assistant WHY ECONOMICAL?

Because a changing industry calls for a new way of doing things. An ambitious, innovative and fast-paced company, we offer exceptional training and development programs, competitive pay, great benefits, a company-

matched savings plan, and paid volunteer days all within an engaging, fun, and collaborative work environment.

Founded more than 145 years ago, Economical is one of Canada’s leading property and casualty insurance companies. We rely on our national network of more than 800 independent brokers to sell a range of car, home, business, and farm insurance solutions.

With Sonnet and Petline, we’re extending our reach through the direct-to-customer channel. With more than 2,400 active employees across the country and a commitment to rethinking the insurance experience, we’re poised for great things.

We’re now adding to our high-performance team to take us into the future. Let’s rethink insurance, together.

In this role, you will :

Reporting to the , and supporting the, this position performs a wide variety of administrative support services for executives and management, ranging from complex to routine, all of which contribute to the efficient and professional operation of the department

Your Responsibilities

  • Provide support to the executive and management teams, including : Creating and updating presentations and reports Arranging meetings, preparing agenda packages, typing and distributing minutes, and follow-
  • up on items as needed Maintaining calendars Printing, scanning and distributing documentation as requested

  • Human Resources support duties and responsibilities, including : Recruiting support - contacting candidates for interviews, booking interviews with candidates, preparing interview and reference packages for hiring leaders, compiling new hire packages, and completion of applicable HR forms Processing HR forms for employee changes Monitoring and recording employee absences and send out monthly confirmation e-
  • mails to all department employees

  • Organize department meetings and event planning, including travel arrangements, accommodations and activities
  • Assist with department budget planning and monitor all department expenses and documentation
  • Process department expense invoices and prepare cheque requisitions for payment
  • Coordinate workstation moves with Facilities and IT, including set up for new employees
  • Maintain and administer security access
  • Maintain online department filing systems
  • Coordinator for Information Management Protection program in department
  • General administrative duties as needed, such as ordering business supplies and distributing incoming mail
  • Your Skills and Experience

  • Post-secondary diploma / degree in a related discipline required
  • Minimum 3 years of experience in an administrative role supporting a department within a corporate environment
  • Experience reporting to senior management is required
  • Advanced knowledge of Microsoft Word, PowerPoint, Excel and Access is required
  • Experience with HR administrative procedures is highly preferred
  • Experience with Oracle, Lotus Notes and SharePoint is preferred
  • Bilingualism (French / English) would be considered an asset
  • At Economical, we all work together to come up with big ideas then bring them to life. We focus on our customers first, we bring our best, and we’re stronger together.

    If you’ve got the passion and the desire to help us reinvent insurance, let’s talk.

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