Coordinator, Research Administration
Heart & Stroke Foundation of Canada
Ottawa, Canada
3d ago

The Heart and Stroke Foundation

Life. We don’t want you to miss it.™

That’s why Heart & Stroke leads the fight against heart disease and stroke. Powered by donors and volunteers, we fund life-

saving research and help Canadians lead healthier lives.

Heart & Stroke is a health charity active in communities across the country. We are sustained by the commitment and generosity of more than 100,000 volunteers and more than 1.4 million donors.

The opportunity

Our research team oversees a suite of research grants and awards and ensures the effective administration of peer review and award administration activities for H&S research programs.

The Coordinator is an important role in the administration process.

  • We are looking for a candidate who : enjoys information management : working with data; understands the importance of accurate records;
  • has great attention to detail; and enjoys collaborating with a dedicated team.

    As the Coordinator, you would support the work of the research department on all activities related to the information systems, electronic grants management system, and record management.

    This includes supporting the administration of the programs (e.g. Chairs / Professorships) and projects, ensuring the dissemination of pertinent information to clients, and management and analysis of data, reports using various research database management tools and support peer review activities

    Information Management

  • Proactively provides data, statistics and analysis to support internal and external stakeholders.
  • Accesses and analyzes data from the Research database and CIRCUlink to create reports and track funded research projects for financial / progress reporting and evaluation purposes.
  • Is current of best practice on record management and other areas related to information systems and research administration.
  • Assists with maintaining an awareness of all current and proposed technology issues and concerns within the research funding environment.
  • Serves as a primary contact for support (information / technical) for Heart & Stroke (H&S) online research tools.
  • Responds to information requests.
  • Project Coordination

  • Prepares agendas, tables, written reports, briefing documents and PowerPoint presentations.
  • Maintains up-to-date records of all information stored in the research department including program applications.
  • Provides support for peer review and other research meetings.
  • Develops and producing the annual H&S Research Report.
  • Develops user guides for CIRCUlink.
  • Updates and maintains the Research Website.
  • Research Analytics and Evaluations

  • Develops program / initiative funding scenarios.
  • Develops and produce the annual report on the research commitment related to UHI for internal stakeholders.
  • Develops various BI (Business Intelligence) reports and templates from CIRCUlink.
  • Accesses and analyzes data from the 4D Research database to create reports.
  • Collects and analyzes information from a wide variety of sources to investigate aspects of issues relevant to the program / project and its future development.
  • Peer Review Administration

  • Supports Scientific Review Committee (SRC) recruitment.
  • Supports the application submission process and peer review processes.
  • Liaises with program / research staff from other organizations as needed to assist in day-to-day administration of H&S-funded initiatives.
  • Education

    Undergraduate degree, in a related field is preferred.

    Experience and Skills

  • Three to five years of job-related work experience would be an asset.
  • Attention to detail, solid proofreading and analytical skills required. Proficient in MS Word, Excel and Power Point.
  • Excellent organizational, oral and written communication skills
  • Superior information management skills
  • Strong organizational skills and the ability to effectively manage multiple priorities and projects with tight deadlines are essential.
  • Ability to work well with both written and numerical data.
  • Previous experience working in a research funding environment would be an asset.
  • Apply
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