Bird Construction is a leading general contractor in Canada with a long history of service that has offices from coast to coast.
Bird’s clients include leading firms in the commercial, institutional, retail, multi-tenant residential, industrial, mining, water and wastewater, energy and civil sectors.
Today, Bird is a publicly traded corporation with employees forming a significant shareholder group. This enhances the degree to which employees at all levels commit to their clients.
A hands-on approach to the business has given Bird an edge in being able to make decisions quickly and to adapt to the requirements of their clients.
The Vice President & District Manage in Winnipeg, MB requires the support of a seasoned Executive Assistant to assist in day-
to-day activities and administration. The ideal candidate will have excellent organizational and time management skills, and can prioritize and multi-
task in a fast-paced environment, as well as the ability to perform independently without constant supervision is required.
Primary responsibilities include, but are not limited to :
Organize and manage both internal and external meetings and events; coordinate facility and venue booking, meeting materials, catering and AV requirements
Prepare and format information for both internal and external presentations (Prepare PowerPoint presentations, Excel spreadsheets / graphs, letters & memos in Word, edit proposals & contracts, transcribe dictations, proofreading, etc.)
Work with budgets and report on performance
Maintain accurate records of expenses and costs incurred
Assist other members of the Management Team
Arrange travel of VP & District Manager, management team, and other staff
Document management and act as administrator of SharePoint page
Book meetings and manage calendar of VP & District Manager
Coordinate monthly reporting process and distribute completed reports
Ensure smooth operation of the executive office by overseeing clerical staff and assuring proper tools are in place for the office to function properly
Backup coverage for reception, answer phones, and other daily tasks to keep the office running smoothly
Complete Security Clearance Applications for staff
Take minutes at PM production meetings
Review documents and information to assist with business operations and planning
Work collaboratively with Finance and Human Resources
Review hardware, software, office expenses requests negotiating as needed
3-5 years’ experience working with and supporting a senior executive
Ability to work independently with little or no supervision, as well as the ability to work in a team setting
Advanced knowledge of MS Office, Viewpoint, and SharePoint
Ability to communicate with all levels of the organization
Strong written and verbal communication
Highly organized self-starter with excellent interpersonal, multi-tasking, problem solving, & time management skills
Highly detailed oriented
Ability to maintain strict confidentiality
We thank all applicants for their interest in working at Bird; although, only those identified for further consideration will be contacted.