Executive Assistant, Winnipeg District
31d ago

Bird Construction is a leading general contractor in Canada with a long history of service that has offices from coast to coast.

Bird’s clients include leading firms in the commercial, institutional, retail, multi-tenant residential, industrial, mining, water and wastewater, energy and civil sectors.

Today, Bird is a publicly traded corporation with employees forming a significant shareholder group. This enhances the degree to which employees at all levels commit to their clients.

A hands-on approach to the business has given Bird an edge in being able to make decisions quickly and to adapt to the requirements of their clients.

The Vice President & District Manage in Winnipeg, MB requires the support of a seasoned Executive Assistant to assist in day-

to-day activities and administration. The ideal candidate will have excellent organizational and time management skills, and can prioritize and multi-

task in a fast-paced environment, as well as the ability to perform independently without constant supervision is required.

Primary responsibilities include, but are not limited to :

  • Organize and manage both internal and external meetings and events; coordinate facility and venue booking, meeting materials, catering and AV requirements
  • Prepare and format information for both internal and external presentations (Prepare PowerPoint presentations, Excel spreadsheets / graphs, letters & memos in Word, edit proposals & contracts, transcribe dictations, proofreading, etc.)
  • Manage contracts
  • Work with budgets and report on performance
  • Maintain accurate records of expenses and costs incurred
  • Assist other members of the Management Team
  • Arrange travel of VP & District Manager, management team, and other staff
  • Document management and act as administrator of SharePoint page
  • Book meetings and manage calendar of VP & District Manager
  • Coordinate monthly reporting process and distribute completed reports
  • Ensure smooth operation of the executive office by overseeing clerical staff and assuring proper tools are in place for the office to function properly
  • Backup coverage for reception, answer phones, and other daily tasks to keep the office running smoothly
  • Complete Security Clearance Applications for staff
  • Take minutes at PM production meetings
  • Review documents and information to assist with business operations and planning
  • Work collaboratively with Finance and Human Resources
  • Review hardware, software, office expenses requests negotiating as needed
  • Qualifications :

  • 3-5 years’ experience working with and supporting a senior executive
  • Ability to work independently with little or no supervision, as well as the ability to work in a team setting
  • Advanced knowledge of MS Office, Viewpoint, and SharePoint
  • Ability to communicate with all levels of the organization
  • Strong written and verbal communication
  • Highly organized self-starter with excellent interpersonal, multi-tasking, problem solving, & time management skills
  • Highly detailed oriented
  • Ability to maintain strict confidentiality
  • We thank all applicants for their interest in working at Bird; although, only those identified for further consideration will be contacted.

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