PRIMARY PURPOSE OF JOB :
The Executive Assistant will primarily provide high-level administrative support for Gibson Energy’s Chief Financial Officer (CFO), along with providing administrative support to our treasury, risk management and investor relations teams.
This essential role will work in collaboration with other executive and administrative assistants to provide a wide range and consistent high level of administrative support to our executive team.
Manage calendar, coordinate meetings and handle all travel arrangements;
Handle and process monthly Visa expense accounts (including tracking and reconciling accounts;
Provide administrative support as it relates to : printing and binding of documents; edit and update PowerPoint presentations;
assisting with preparation, creation and editing of presentation packages (e.g. RFP packages);
Provide documentation support for auditors;
Responsible for incoming phone calls, answering, directing inquiries; welcoming and greeting guests; ensuring boardrooms are kept clean and well maintained;
Handling daily mail distribution; handling courier delivery / pick-ups;
Ordering and maintaining of office supplies; coordinate maintenance of office equipment;
Manage delegation of authority (DOA) during executive’s absence;
Assists Treasurer with preparation as it relates to : audit committee, board papers and rating agency, as well as lender / underwriter presentations;
Assisting Treasury with daily wire and transfer requests from Cash Management group;
Maintaining scanned / hard copy records of bank transactions, bank reconciliations; responding accordingly to ad-hoc requests;
Coordinating and organizing lender / bank meetings and presentations;
Assist Corporate Controller and Corporate Accounting team with quarter-end and budget meetings (printing binders and organizing budget meetings).
Other duties, as required.
Demonstrates a personal commitment and proactive approach to Health, Safety, Security & Environment (HSS&E) through participation in all applicable HSS&E programs and ensures safe operation of the branch, team or unit and compliance with all Company HSS&E policies and procedures
KEY SKILLS :
Possess excellent communication and interpersonal skills;
Ability to work well independently with minimal supervision;
Highly organized with the ability to juggle multiple priorities; works well under pressure in a fast-paced work environment;
High attention to detail and possess strong problem-solving abilities; can anticipate needs ahead of time;
Works well in a collaborative and team oriented environment; ability to support others as needed;
Demonstrates a high level of integrity; ability to demonstrate sound judgment in maintaining confidential and sensitive matters;
Possess advanced level MS Office skills (especially MS Excel and PowerPoint);
Minimum 8-10 years experience as an Executive Assistant at the C-Suite level;
Possess post-secondary education.
Maintains professional and technical knowledge by attending educational workshops (e.g. Report Writing, on-going MS Office training, etc.).
Please note : all employment offers are contingent upon completion of satisfactory background check, which, depending upon the position and function you are applying for, may include the following : criminal background check, employment references, employment verification, credit inquiry check and education / credential verification.