Project Coordinator
Eagle Professional Resources
13d ago
  • Developing and maintaining project Key Performance Indicators (KPIs) such as schedule, budget, quality, etc.;
  • Providing analysis of KPI’s to PM based on guidelines and standards;
  • Reconciling monthly expenses to vendor invoices, calculate accrual, update cost and resource management plan sheets to track capital and operating costs;
  • Preparing and submitting detailed project financials;
  • Tracking and reporting project financials;
  • Working with Project Manager to draft and maintain project schedules using MS Project;
  • Collecting, monitoring, and reporting progress on key milestones, issues, and decisions;
  • Setup of meetings, coordinating / chairing (at times) and capture, document, and distribute minutes and meeting outcomes;
  • Updating meeting lists on Google and maintain minutes documentation;
  • Compiling and distributing project status reports (as required);
  • Updating Google Sites for work stream activity i.e. milestones, status reports, action item lists, risks / issue logs and deliverable progress;
  • Distributing information for review and / or approvals at the appropriate phase in the project and ensure the necessary approvals are collected and collated prior to project sign off;
  • Maintaining Google Sites through-out the project ensuring it is kept accurate and up to date;
  • Collaborating with and supporting Project Managers in achieving project outcomes;
  • Providing Project Manager coverage during PM absences;
  • Facilitating common understanding of project objectives, issues, dependencies, scope, and overall project information among the project team and other stakeholders; and,

    Providing on-boarding and off-boarding assistance to project resources.

  • Working towards either a PM designation or in a certification program;
  • Proven ability to coordinate project resources under the direction of the Project Manager;
  • Experience using SAP to acquire project financial information;
  • Experience with MS Project including, baselining, critical path analysis;
  • Experience in project based financial management, cost estimation / control and risk identification, triage, assessment, and management;
  • Experience using Microsoft Office (Excel, Word, PowerPoint, Project and Visio) and GSuite (Gmail, Docs, Sheets, Calendar, Slides, Drive and Sites);
  • Excellent interpersonal written and verbal communication skills;
  • The ability to communicate clearly, concisely, and persuasively at all levels;
  • The ability to take detailed concise meeting minutes;
  • Experience in planning and executing complex projects with multidisciplinary teams, including work breakdown structures;
  • The ability to work with minimal supervision in a fast-paced environment while being self-motivated;
  • The ability to prioritize issues is considered a vital requirement; and,

    Proactive approach to identify the needs of the project and ability to overcome potential barriers, to operate and deliver under adverse conditions.

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