Executive Assistant
globalpayments
Toronto HQ
7d ago

Summary :

Executive Assistant to the Chief Technology Officer and Senior Vice President, Core Processing and Integrations

Purpose :

To provide high level administrative support to the CTO & SVP, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.

Essential Responsibilities :

  • Manage the executive’s schedules.
  • Make travel arrangements to make best use of their time. Assist with Visa travel
  • requirements if necessary.

  • Facilitate smooth communications between the executive and coworkers and
  • between the executive and external parties such as vendors, customers, and the

    public.

  • Handle confidential information.
  • Maintain the security of the executive’s records and files.
  • Monitor, review, and approve standard expenditures to ensure the activities of the
  • office are conducted within established budgets. Enter and track thru Certify for

    expense reimbursement monthly.

  • Perform tasks using independent judgment and discretion; e.g., preparing
  • documents and presentation materials; screening and responding to incoming

    correspondence, inquiries, and phone calls; drafting letters;; arranging and

    attending meetings; taking and distributing minutes.

  • Create, track and update purchase requisitions and contracts using Ariba
  • system for hardware and processing professional services invoices on projects.

  • Organize catering, as requested
  • Order office supplies and maintain levels of supply when needed.
  • Knowledge / Skills / Abilities :

  • Sound judgment and decision making skills.
  • Excellent communication skills (verbal and written)
  • A good understanding of technical and business vocabulary
  • Excellent attention to detail
  • Proficient in Google Suites (experience with Microsoft Word, Excel, PowerPoint
  • and Outlook considered as well)

  • University (Degree)
  • 3 to 5 years of experience.
  • Required Qualifications Only :

  • Sound judgment and decision making skills.
  • Excellent communication skills (verbal and written).
  • Excellent attention to detail.
  • University (Degree).
  • 3 to 5 years of experience.
  • Job Details :

    Global Payments Inc. is an equal opportunity employer.

    Global Payments provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other basis protected by law.

    Those applicants requiring reasonable accommodation to the application and / or interview process should notify a representative of the Human Resources Department.

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