The Financial Controls and Compliance Head has the oversight over the Novartis Financial Controls Manual (NFCM) related activities (internal and outsourced) for the FSC, Divisional Finance and other Functions.
This includes awareness of internal and external regulations (incl. SOX requirements) to comply with. Ensure SOX 404 sign-
off by FSC management without significant deficiencies or material weaknesses. Provide deliverables according to NFCM schedule and coordinate with Divisions and Outsourcing providers (O&O) on establishing and maintaining an adequate control environment.
Follow and implement global finance process improvement initiatives, sharing leading practices.
Service Delivery :
Lead Compliance team and provides hands-on support for the compliance team to provide quality services to the Divisions to support effective decision making
Manages Transitions and critical deliverables as well as final sign-off on readiness assessment. Monitors and manages project progress.
Sets objectives for compliance team, ensuring alignment with FSC strategy and communicate to all staff and key customers
Operational oversight to provide services at expected levels with a clear customer focus. Provides functional guidance for the compliance team.
Manage service demand / consumption and development / delivery of service levels and SLA / KPI targets
Manage the FSC NFCM compliance function according to scope
Liaison / coordination with Divisions and O&O, including obtaining / providing sub-certifications, testing etc.
Regular performance metrics reporting
Liaison with stakeholders, including CFOs, Internal Audit (IA), external Audit and Corporate Financial Controls (CFC)
NFCM processes :
Provide all required NFCM deliverables according to the communicated schedule
Ensuring risks are addressed by adequate controls per internal customer
Supervise test of FSC owned controls, including Segregation of Duties
Test Divisional Finance and O&O key controls
Keep track of own and Divisional Finance / O&O Action items / deficiencies (may come from different sources such as IA, NFCM self-assessment, PwC, etc.)
Process walkthroughs as required / requested.
Own FSC CLC self-assessment (and provide support to Division Finance CLC)
Provide / Obtain SOX 404 / NFCM Sub-certifications according to scope defined in SLA(s)
Business processes and SOPs
Proactively support implementation of standard processes as defined in the global blueprints and monitor adherence. Escalate any exceptions to the standards.
Ensure understanding and awareness of the standard process and controls related requirements
Monitor and improve compliance embedded in business process
Lead business process reviews and walk-throughs. Conduct ad hoc audit / compliance checks in the FSC on a regular basis
Conduct ad hoc audit / compliance checks in Divisional Finance when required
Identify root causes of problems and recommend controls or process improvements to address them in coordination with CFC and Global process owners
Ensure compliance with and communication of SOPs. Ensure a local SOP repository is maintained.
Raise awareness of key risks and risk response in the organization
Coach and strengthen internal control skills within the organization
Monitor compliance in business ethics and detect and report (possible) violations (e.g. to BPO)
Internal and external Audits
Relationship management with internal and external auditors
Prepare and support FSC & Divisional Finance for audits
Support / assist auditors during their mission
Analyze audit reports (external and internal audit report, project reviews). Define and track action items, including accurate and timely resolution of agreed actions
Oversight IT compliance status and monitor potential impact on overall SOX 404 compliance
Provide / initiate training on compliance requirements to controls owners in FSC, Divisions and O&O
Support specific projects as required by FSC, Region, Divisional BPC, CFC
Ensure all processes, policies and procedures are clearly defined, fully documented, in line with Novartis standards and consistent with best practices as well as aligned with the Global Blueprint (when applicable)
Ensure compliance with Novartis Accounting Manual (NAM), Novartis Financial Controls Manual (NFCM) and regulatory requirements and implementation in internal guidelines
Ensure application of agreed Novartis control procedures and actively support to deliver SOX certification
Promote a strong and control environment and follow up on audit issues and implement correcting measures
Supervision of implementation and progress of NFCM part III in line with the implementation of standard processes and according to current CFC guidelines.
Align finance processes throughout internal customers and ensure compliance with local requirements.
Role model a leadership style which is inclusive, proactive, respectful, and results driven
Manage team to deliver a high-performing organization and drive improvements / standard solutions, while driving a high degree of collaboration across the FSC
Measure and manage the workforce to cultivate a customer service focus culture
Build and strengthen the capabilities of the team by identifying, deploying, developing and overseeing talent within the function
Provide leadership, training and development to ensure unified teamwork and alignment with Novartis Values and Behaviors
Sponsors and oversees new initiatives and / or projects which will drive FSC productivity and efficiency objectives
CPA, CA designation
French and English mandatory (spoken and written)
Approx. 5-8 years of experience in controls and compliance area
Highly qualified in accounting / IFRS, SOX / ICFR, NFCM
Demonstrated ability to work effectively in a multi-national, matrix organization
Previous experience in auditing, managing quality for shared services is a plus
Track record of successfully managed projects driving performance
Profound people skills
Excellent understanding of financial information systems, processes and internal controls
Excellent computer skills with advanced knowledge of MS Office Excel, Outlook, PowerPoint, etc.
Strong planning, organizational and analytical skills.
Ability to document & implement new procedures & obtain buy-in at all levels of the organization to effect change
Excellent and effective interpersonal and communication skills (written and oral)