Financial Controls and Compliance Head
Dorval, Canada
11d ago

Job Description

The Financial Controls and Compliance Head has the oversight over the Novartis Financial Controls Manual (NFCM) related activities (internal and outsourced) for the FSC, Divisional Finance and other Functions.

This includes awareness of internal and external regulations (incl. SOX requirements) to comply with. Ensure SOX 404 sign-

off by FSC management without significant deficiencies or material weaknesses. Provide deliverables according to NFCM schedule and coordinate with Divisions and Outsourcing providers (O&O) on establishing and maintaining an adequate control environment.

Follow and implement global finance process improvement initiatives, sharing leading practices.

Service Delivery :

  • Lead Compliance team and provides hands-on support for the compliance team to provide quality services to the Divisions to support effective decision making
  • Manages Transitions and critical deliverables as well as final sign-off on readiness assessment. Monitors and manages project progress.
  • Sets objectives for compliance team, ensuring alignment with FSC strategy and communicate to all staff and key customers
  • Operational oversight to provide services at expected levels with a clear customer focus. Provides functional guidance for the compliance team.
  • Manage service demand / consumption and development / delivery of service levels and SLA / KPI targets
  • Manage the FSC NFCM compliance function according to scope
  • Liaison / coordination with Divisions and O&O, including obtaining / providing sub-certifications, testing etc.
  • Regular performance metrics reporting
  • Liaison with stakeholders, including CFOs, Internal Audit (IA), external Audit and Corporate Financial Controls (CFC)
  • NFCM processes :

  • Provide all required NFCM deliverables according to the communicated schedule
  • Ensuring risks are addressed by adequate controls per internal customer
  • Supervise test of FSC owned controls, including Segregation of Duties
  • Test Divisional Finance and O&O key controls
  • Keep track of own and Divisional Finance / O&O Action items / deficiencies (may come from different sources such as IA, NFCM self-assessment, PwC, etc.)
  • Process walkthroughs as required / requested.
  • Own FSC CLC self-assessment (and provide support to Division Finance CLC)
  • Provide / Obtain SOX 404 / NFCM Sub-certifications according to scope defined in SLA(s)
  • Business processes and SOPs

  • Proactively support implementation of standard processes as defined in the global blueprints and monitor adherence. Escalate any exceptions to the standards.
  • Ensure understanding and awareness of the standard process and controls related requirements
  • Monitor and improve compliance embedded in business process
  • Lead business process reviews and walk-throughs. Conduct ad hoc audit / compliance checks in the FSC on a regular basis
  • Conduct ad hoc audit / compliance checks in Divisional Finance when required
  • Identify root causes of problems and recommend controls or process improvements to address them in coordination with CFC and Global process owners
  • Ensure compliance with and communication of SOPs. Ensure a local SOP repository is maintained.
  • Risk awareness

  • Raise awareness of key risks and risk response in the organization
  • Coach and strengthen internal control skills within the organization
  • Monitor compliance in business ethics and detect and report (possible) violations (e.g. to BPO)
  • Internal and external Audits

  • Relationship management with internal and external auditors
  • Prepare and support FSC & Divisional Finance for audits
  • Support / assist auditors during their mission
  • Analyze audit reports (external and internal audit report, project reviews). Define and track action items, including accurate and timely resolution of agreed actions
  • Oversight IT compliance status and monitor potential impact on overall SOX 404 compliance
  • Provide / initiate training on compliance requirements to controls owners in FSC, Divisions and O&O
  • Support specific projects as required by FSC, Region, Divisional BPC, CFC
  • Compliance

  • Ensure all processes, policies and procedures are clearly defined, fully documented, in line with Novartis standards and consistent with best practices as well as aligned with the Global Blueprint (when applicable)
  • Ensure compliance with Novartis Accounting Manual (NAM), Novartis Financial Controls Manual (NFCM) and regulatory requirements and implementation in internal guidelines
  • Ensure application of agreed Novartis control procedures and actively support to deliver SOX certification
  • Promote a strong and control environment and follow up on audit issues and implement correcting measures
  • Supervision of implementation and progress of NFCM part III in line with the implementation of standard processes and according to current CFC guidelines.
  • Align finance processes throughout internal customers and ensure compliance with local requirements.
  • People Management

  • Role model a leadership style which is inclusive, proactive, respectful, and results driven
  • Manage team to deliver a high-performing organization and drive improvements / standard solutions, while driving a high degree of collaboration across the FSC
  • Measure and manage the workforce to cultivate a customer service focus culture
  • Build and strengthen the capabilities of the team by identifying, deploying, developing and overseeing talent within the function
  • Provide leadership, training and development to ensure unified teamwork and alignment with Novartis Values and Behaviors
  • Sponsors and oversees new initiatives and / or projects which will drive FSC productivity and efficiency objectives
  • CPA, CA designation
  • French and English mandatory (spoken and written)
  • Approx. 5-8 years of experience in controls and compliance area
  • Highly qualified in accounting / IFRS, SOX / ICFR, NFCM
  • Demonstrated ability to work effectively in a multi-national, matrix organization
  • Previous experience in auditing, managing quality for shared services is a plus
  • SAP knowledge
  • Track record of successfully managed projects driving performance
  • Profound people skills
  • Excellent understanding of financial information systems, processes and internal controls
  • Excellent computer skills with advanced knowledge of MS Office Excel, Outlook, PowerPoint, etc.
  • Strong planning, organizational and analytical skills.
  • Ability to document & implement new procedures & obtain buy-in at all levels of the organization to effect change
  • Excellent and effective interpersonal and communication skills (written and oral)
  • Apply
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