Executive Assistant
TMX Group Limited
Toronto, Ontario, Canada
17d ago

Reporting directly to the Managing Director, Enterprise Innovation & Product Development, the Executive Assistant, will with minimal direction, manage the office of the Managing Director and liaise with internal and external contacts on his behalf.

This individual will also work closely with the office of the President & CEO, TMX Global Solutions, Insights and Analytics (GSIA).

Provide administrative support to the Managing Director, Enterprise Innovation & Product Development and to other GSIA staff as required

Work closely with the Managing Director on various projects designed to meet the strategic objectives of the GSIA team

Respond to telephone calls, determine importance of all incoming calls, provide and obtain information as necessary, resolve problems where possible and follow up on messages and / or redirect inquiries to appropriate staff

Schedule and confirm meetings and appointments

Liaise with internal and external contacts on behalf of the Managing Director

Ensure materials and documents are prepared for meetings and presentations

Assist with the coordination of and attend Business Development and company social events

Attend various meetings with the Managing Director to provide minutes and track action items

Coordinate travel arrangements, flight and hotel accommodations as necessary

Prepare attendance, expense, and business development reports on behalf of the Vice President

Provide back-up coverage for the Executive Assistant to the President & CEO, GSIA when required

Skills and Experience :

College diploma in administrative studies (or equivalent experience) and proven experience in a senior administrative role in a corporate environment

Calendar Management, Minute taking experience

Proficient in Gmail and Google Suite

Ability to think proactively and to be a team player

Excellent written and verbal communication skills

Strong organizational and time management skills

Personal initiative, professional telephone manner and customer service focused

Nice to Have :

Familiarity with the finance industry preferred

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