General Position Description Overall purpose and objective of this position : Employee Health & Safety
Establishes, administers, monitors and promotes Health and Safety policies to ensure compliance with all legislated and corporate policies regarding worker health and safety
Develops programs and policies to safe guard workers, sourcing training and monitors effectiveness of training to ensure compliance
Participates in Injury Investigations and is lead on RTW program development / implementation
Participates in the Joint Health and Safety Committee and Site inspection functions
Participates in the Safety Group Program, administers program training as required
Ensures legal compliance
Develops, trains and monitors routine site inspections
Investigates workplace accidents, incidents and near misses and develops programs and policies and makes recommendations to Management for the control of workplace hazards
Tracks trends, record keeping
Point of contact and maintain all WSIB, STD / LTD, first aid and injury reporting
Responsible for the management of the Return to Work program
Prepares, submits and retains reports and documentation as required under the Canada Labour Code
Maintains positive Union / Company relations, communicates with Union on key issues
Participates in grievance resolution, arbitrations and labour contract negotiations
Attends meetings, documents events, and retains key records concerning Union Business
Maintains seniority lists, employee personnel files, driver qualification records
Complete knowledge of Collective Bargaining Agreement, assist in compliance and interpretation
Establishes training plans
Directly & indirectly thru Department Head, monitors performance during probationary period
Develops strategy and documentation pertaining to employee terminations / employee disciplines
Staffing and Recruiting
Completes all new hire and on-boarding paperwork
Works with the General Manager and US Corporate regarding Organizational alignment
Makes recommendations regarding staffing levels and labour optimization
Recruits to fill vacant positions, leads the interview process. Makes recommendations on new hires.
Determines core competencies and develops accurate job descriptions
Works with Department Head on Employee Orientation, Training and employee development
Ensure compliance regarding Driver Qualifications on all driver hires
Legislated, Legal Matters & Compliance
Knowledge of, and adherence to any statutory acts, regulations or by-laws which relate to the field of Human Resources, as well as all civil and criminal laws, regulations and statutes that apply in the companies jurisdiction
Researches current legislated requirements and makes recommendations to assure Corporate compliance
Researches, develops, interprets and roll-outs training to implement policies and procedures
Liaisons with external and internal legal resources to ensure compliance and minimize risk
Develop and maintain policies, programs, manuals for company
Develop and maintain effective internal and external relationships such as clients, individual managers, employees, supervisors etc.
Develop training materials for tailgate meetings
Documents RTW / modified duties with employees;
Maintain strict confidentiality of all sensitive information
Create and communicate all required reports for internal and external customers and as required for program participation and legislated compliance
Reviews benefit provider quotations, makes recommendations on scope of coverage / cost analysis
Takes lead on the transition to alternate provider for Health coverage programs
Liaise with Group Insurance provider on program and to resolve employee issues
Ensure new hires are enrolled into the health & welfare programs
Prepare and submit enrolments, cancellations, billings and retain records
Substance Abuse, DOT, MTO Drug & Alcohol Testing Program
Register with Driver Check and E-manda to ensure compliance with the requirements governing Drug and Alcohol testing and file retention.
Ensure files are in a secure location with limited access. Monitor random selection and test results as required. Flag concerns and bring to the attention of Management and assist with staff training regarding recognition of substance abuse as warranted.
Schedule, monitor and ensure compliance with drug and alcohol testing program as required by DOT / MTO
Retain confidentiality, segregated records
Ensure timely, appropriate recourse for any positive testing results
Track, document and retain all training materials and information regarding training programs and employee participation
Reporting, File Maintenance & Record Retention
Development and maintenance of all attendance and vacation tracking, scheduling and reporting
Maintain confidential employee files, ensure files are complete, accurate and organized
Ensure record retention is compliance with corporate and legislated requirements
Maintain driver qualification files and records as required to ensure audit process is issue free
HR is a contributor to organizational results and strives to ensure organizational ethics
Maintains personal and professional growth by engaging in activities that enhance the credibility, values and profession of the Department and the Company
A minimum of 5 - 8 yrs experience as an HR Generalist in a Unionized Environment.
Completed Post-Secondary Education.
Member of HRPAO, Human Resources organizations and networking, CHRP designation, knowledge of all legislation (Canada Labour Code, Occupational Health and Safety Act, Human Rights Act, PIPEDA, etc.
knowledge of collective bargaining agreements and industrial relations (has taken lead on grievances, arbitration, dispute resolution).
Thorough understanding of WSIB; claims management, review and appeal process. Hands on capabilities in assessing safe work practices.
Advanced knowledge Microsoft Word, Excel, PowerPoint, Outlook
Typing min. 60 words / min.
Professionalism; confidentiality; integrity
Negotiating skills / adept decision making skills
Ability to assess and anticipate HR activities
Interpersonal skills / diplomacy skills
High level of organization / prioritizing / multi-tasking
Able to organize department; assess needs and to work with minimal supervision