Proposal Writer
6d ago

The Proposal Writer reports to the Executive Director, Business Development and Marketing , and provides support to the business lines and proposals leaders in writing and editing complex, multi-

volume technical proposals to win new business. Using superior writing skills, the proposal writer will translate technical information, résumés, and the company’s project experience into readable, concise, and professionally-formatted documents.


Review client requests (RFP, RFQ, RFI, etc.) to determine submission requirements with the business line leaders or proposal leaders.

Support the proposal leader in developing written responses to RFQs, RFPs and RFIs in compliance with client requirements as well as internal branding guidelines.

The focus shall be on supporting the business lines and the Tier 1 accounts.

Research and identify reusable content (e.g. proposal boilerplates) that the proposal team can leverage.

Provide guidance on proposal content and provide content editing support.

Interview subject matter experts to gather or verify information.

Write and edit the personnel and experience sections of the proposal.

Edit and refine technical sections to ensure content is clear and persuasive.

Compile and manage proposal master file(s) while ensuring strict version control.

Format proposals (including text and graphics) in compliance with client as well as internal branding guidelines.

Provide quality assurance oversight to ensure proposal quality, compliancy, and completeness.

Manage proposal production, packaging, and coordination of delivery to ensure on-time completion of high quality proposals.

Coordinate support services, as required or as appropriate (e.g. graphics and desktop publishing services, print shop services, other administrative support) throughout the proposal lifecycle.

Administer proposal support tools, including online workspaces and proposal team collaboration tools.

Leverage and share proposal knowledge and experience within the BD and sales teams.

Update corporate documents required for proposals and qualifications (proposal templates, resumes, expertise sheets, statement of qualifications, project sheets, etc.

Ensure that these documents are always available on the intranet.

Prepare sales business development presentations.

Perform any administrative tasks necessary for the team’s activities (BD team, sales team and Tier 1 accounts team).

Search for and download new RFQs and RFPs as required.

  • Provide logistical and administrative support for sales activities.
  • Bachelor degree in marketing, business or any other relevant field
  • 5 years of experience in a similar role (document management, proposal writing / business writing / technical writing)
  • Highly proficient in the use of MS Office, in particular MS Word and MS PowerPoint
  • Proficient in the use of MS Excel, MS Project, Adobe Photoshop, Visio, WinZip, and PDF Writer
  • Excellent communication skills (written and verbal). Candidate must be able to work with practitioners with varying backgrounds, and at all levels of seniority.
  • Bilingual (English / French) Position requires excellent oral and written communications skills and ability to convey clear and concise messages
  • Ability to manage large documents with multiple versioning
  • Ability to work efficiently within short time frames
  • Ability to adopt a client-based approach (internally) and to tactfully manage sensitive situations
  • Highly organized, structured and autonomous person with a proven ability to work in a matrix organization
  • Highly detailed with exceptional organizational skills
  • Highly self-motivated with a "can-do" attitude, and able to work well without supervision
  • Excellent problem solving skills, balanced by the judgment to raise issues and seek advice when required
  • Willing and able to work overtime (occasionally on short notice)
  • Willing and able to travel in Canada (occasionally)
  • BBA is committed to promoting diversity and employment equity. We thank you for your interest in our firm. Please note that only the candidates who are selected will be contacted

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