Administrative Assistant
J, St.John's, Canada
11d ago

Why join CIMA+?

The key to our delivery of quality services is being able to attract and maintain satisfied and engaged people. At CIMA+, employees are given the flexibility required to ensure a balanced life and fulfilling work experience in a motivating work environment.

Our staff enjoy the diversity of projects and the extensive autonomy given to interact directly with clients. Such a proximity is possible because of our flat corporate structure, and it translates into relationships of trust, and effective communications between team members and clients.


CIMA+ is looking for an Administrative Assistant to join our St. John’s office to support the Project Managers and Senior Director in our Industry group.

The successful candidate will assist the Project Managers to ensure the group’s project deliverables arrive on time and on budget.


  • Overall proposal coordination, including checklists of proposal requirements, assembling corporate information, resumes and other supporting documentation, and copying, binding and assembling final proposal documents;
  • Setup projects and proposals in accordance with CIMA’s quality management system;
  • Maintain cost and schedule control documentation, coordinate with accounting staff and technical leads to monitor project progress;
  • Check documents for quality compliance and prepare document transmittals;
  • Track project inputs, requests for information (RFIs), and procurement;
  • Follow up with internal and external clients to ensure required information is provided to the right people at the right time;
  • Assist with change order creation and tracking;
  • Record and distribute meeting minutes;
  • General office administration including, maintaining electronic and paper technical and accounting files, arranging for meetings and travel, organizing meetings, taking and transcribing minutes as requested and other administrative support activities;
  • Assist the HR team in the onboarding of new resources;
  • Word processing, including typing and formatting letters, memos, technical reports, tender documents, specifications and proposal documents in Microsoft Word.


  • Minimum of three (3) years of relevant experience in a professional / technical office environment;
  • Excellent interpersonal skills in order to work effectively with peers, management, subcontractors / suppliers;
  • Strong oral and written communication, time-management, and computer literacy skills (Microsoft Outlook, Word, PowerPoint, Excel, Adobe);
  • Exceptional multitasking skills;
  • Strong attention to details;
  • Ability to prioritize and work to tight deadlines;
  • Excellent client relations skills;
  • Outstanding analytical and problem-solving skills;
  • Exceptional interpersonal skills and commitment to team values.

    Flexible Schedules

    Simplified Employee Pension Plan

    Comprehensive Benefit Plan

    Sick leave and personal leave

    Possibility of investing in a company profit-sharing plan

    Wellness program

    Social and environmental initiatives

    Continuous training program

    Career planning

    At CIMA+ we are committed to creating opportunities for all our employees so that they may develop, progress, and contribute to the business regardless of differences.

    We fully respect the principles of employment equity and encourage women, visible minorities, indigenous people, and persons with disabilities to apply.

    Accommodations are available upon request to facilitate participation in the recruitment process.

    A World of Opportunities at CIMA+

    CIMA+ is a multidisciplinary firm that specializes in engineering, project management, urban planning, new technologies, and the environment.

    We provide a full range of services in the sectors of urban infrastructure, civil engineering, environment, transportation, building, industry, energy and hydroelectricity, telecommunications, geomatics, and urban planning.

    At CIMA+ our goal is to assemble high-quality teams, which is why we always hire experts who share and enhance our standards of excellence.

    Our experts work in engineering, project management, urban planning, new technologies, and sustainable development. At CIMA+ it will be up to you to improve an ever-

    changing world. You will be involved in projects where creativity and innovation are a prerequisite. At CIMA+, your actions matter.


  • Flexible schedules, paid overtime, and the possibility of banking overtime hours
  • Simplified Employee Pension Plan
  • Comprehensive Benefit Plan
  • Sick leave and personal leave
  • Possibility of investing in a company profit-sharing plan
  • Adapted computer tools (remote computer access and smart phone)
  • On-site vaccination campaigns
  • Career path adapted to family needs
  • Social and environmental initiatives (becoming a member of the sustainable practices committee)
  • Orientation, mentoring, and learning in the work environment
  • Continuous training program
  • Career planning
  • Some of the above-mentioned benefits may vary according to employment status and job description. The masculine generic refers to both the masculine and feminine genders and is used for conciseness purposes only.

    Only applicants under consideration will be contacted further. CIMA+ applies the Equal Access Employment Program.)

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