Procurement Administrator
The Ian Martin Group
Calgary, Alberta
25d ago

One of our top Energy clients, based out of Calgary, Alberta is looking for a Procurement Administrator. This is a contract role scheduled to begin in late May and run for 12 months.

Work is in a transaction volume driven environment where many things are time sensitive. The ability to drill down several layers to determine root cause for supplier transaction issues is an important skill.

The role supports the tactical and functional, procurement back office activities. The role interacts constantly with operating business unit staff, external suppliers and the client’s internal supply chain requiring strong customer service skills for both internal and external stakeholders.

Comfort and familiarity working in multiple systems combined with a financial acumen and strong problem solving capabilities are assets.

Note that this is also a repetitive transaction based work environment and the desired candidate needs to be comfortable with this type of environment.

Reporting to the Procurement Service Centre - Team Lead, the successful candidate will provide purchase requisition creation and management, purchase order creation and life cycle management, and supplier invoice and field ticket issue management and support on supplier procure to pay processes for Husky Business Units.

CULTURE :

This is a very fast-paced environment with tight deadlines and attention to detail is very important. There are 7-8 people on this team.

RESPONSIBILITIES :

  • Create purchase requisitions from defined requirements in support of Business Unit activities as required. Monitor approval of requisitions and complete requisition changes as required.
  • Complete troubleshooting and problem resolution as required.

  • Create and approve purchase orders (POs) as per established approval authority and processes. Investigate and problem-solve specific supplier PO issues when required through to issue identification and issue resolution.
  • Link supporting documentation (Outline agreement / Generic Decision Summary Exception) to requisition when created or monitor purchase requisitions for Procure to Pay compliance, POs to supplier outline agreements, or Decision Summary Exceptions (DSE) and where no documentation exists, escalate to the Procurement Team Lead.
  • Monitor approval of POs and transmit approved POs to the suppliers on a timely basis. Escalate when necessary to meet Business Unit Service Level agreements.
  • Manage PO lifecycle which includes resolution of invoice problems, clearing Goods Received / Invoice Received imbalances, vendor payment and closure of POs on a timely basis.
  • Support specific Business Unit by responding to email and phone inquiries from the Business Unit on any supplier, requisition, or PO related information.
  • Be accountable for accurate PO tax code assignments, complete and accurate material PO delivery instructions, and plant code-
  • cost object alignment on all POs issued.

  • Work with Category Management and operating Business Units within the client’s organization to ensure accurate and timely PO lifecycle completion.
  • Resolve problem invoices in conjunction with third party automated payment system (Cortex).
  • Ability to learn and apply regional provincial sales tax (PST) regulations and logic to the client’s requisitions and purchase order creation to ensure regulatory compliance and PO accuracy.
  • MUST HAVE Qualifications :
  • High School Diploma
  • High School Diploma
  • 1-2 years of experience in a field-related business
  • Experience with MS Office suite, specifically with MS Excel
  • Strong attention to detail, accuracy, and analytical skills
  • Ability to handle a large volume of work
  • Strong interpersonal and communication skills
  • Investigative skill set to achieve problem root-cause identification and solution
  • NICE to HAVE Qualifications :

  • Related post-secondary education
  • Supply Chain Management certification
  • Previous experience working in a Service Centre
  • 2+ years of experience in a procurement environment
  • Enterprise experience in SAP MM
  • Contract Management knowledge including Contract Administration
  • Experience with Enterprise Resource Planning (ERP) software systems
  • Knowledge of Procure to Pay (P2P) lifecycle
  • Experience in working with detailed operational Performance Metrics Reporting
  • Understanding of supplier invoicing and payment processes (SES receipts, invoice submission and approval) and typical root causes for SES errors and problem-solving
  • Understanding of Supply Chain Management processes and integration points
  • SOFT SKILLS :
  • willingness to learn
  • detail-oriented
  • strong communication skills (oral / written)
  • service oriented
  • comfortable in a high volume, fast-paced environment
  • analytical
  • Looking for Meaningful Work? We can help.

    If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career.

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    And we walk the walk, too : as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

    We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process

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