Administrative Assistant, Engineering & Projects
Areva Inc
Saskatchewan-Saskatoon
21d ago

Description

POSITION DESCRIPTION Reporting to the General Manager, Mine Projects, this position is responsible for the following duties :

  • Administration (approximately 80-90% of time) Prepare, format and file both basic and detailed department reports, letters, expense reports, documents and meeting minutes on a daily, weekly, monthly and annual basis while adhering to specific deadlines Schedule and track conference calls, facility rentals, hotel bookings and catering Track and provide support for timesheet entry including regular reporting to Management Manage the distribution and return of all shared Department electronic devices and parking passes Maintenance of the Department floor plans, office allocations and organizational chart Assist managers by scheduling meetings and preparing documents Process and track department related purchase requisitions and purchase orders Arrange all travel bookings and ensure proper paperwork and communication is completed Support business process improvements by collaborating with other Administrative Assistants to develop, revise and improve upon our administrative procedures Perform general clerical duties to include (but not limited to) the operation of photocopiers, printers, fax machines, computers and other office equipment
  • Records Management & Document Control (approximately 10-20% of time) Receive, print, process and distribute incoming electronic and hardcopy project documents Document the receipt and distribution of incoming and outgoing project documents Assist department in locating physical and electronic documentation and correspondence Convert files to appropriate format and file as directed by the Project Managers or designate Distribute information to team as required by email, various SharePoint sites and / or hardcopy print Download and upload project documents using a variety of file-
  • sharing tools and methods. Assist in the update and maintenance of department Quality documentation

    Qualifications

    Skills and Qualifications for the position include :

  • Diploma from a recognized business college
  • 2-5 years’ experience in an office setting
  • A strong working knowledge of Microsoft Applications and Adobe Acrobat Reader / Writer as well as experience using file-
  • sharing software applications such as FTP sites and SharePoint

  • Visio and SAP software knowledge are considered assets
  • Ability to operate technological equipment such as photocopiers, printers, fax machines and computers
  • Excellent attention to detail
  • Strong organizational and communication skills
  • Ability to work independently and organize work in order to meet priorities in a fast-paced and continually changing environment
  • ADMINISTRATION

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