Executive Assistant
Citco Group of Companies
Canada , Halifax
59d ago

About Citco

Since the 1940s Citco has provided specialist financial services to alternative investment funds, investors, multinationals and private clients worldwide.

With over 6,000 employees in 45 countries we pioneer innovative solutions that meet our clients’ evolving needs, and deliver exceptional service.

Our continuous investment in learning means our people are among the best in the industry. And our corporate social responsibility programs provide meaningful and fulfilling work in the community.

A career at Citco isn’t just a job it’s an opportunity to excel in an environment that genuinely supports your personal and professional development.

About the Role :

The Executive Assistant provides administrative support to the Managing Director and members of the local and remote Senior Management Team.

Job Duties in Brief :

  • Book travel arrangements and complete expense reports.
  • Arrange meeting and event logistics such as calendar invites, room / venue bookings, catering; prepare and distribute agendas;
  • record meeting minutes.

  • Draft presentations based on information provided by the senior management team.
  • Prepare correspondence and reports using various software packages.
  • Maintain the calendar of the Managing Director, and other members of the senior management team as requested.
  • Liaise with internal and external contacts on behalf of the Managing Director as required.
  • Prioritize and redirect email, incoming mail and telephone calls.
  • Coordinate approval process and payments of various expenses.
  • Assist with day to day office administration as required.
  • Cover lunch break for the Receptionist, and provide additional back-up to reception as required.
  • About You :

    Previous experience in an administrative or Executive Assistant role preferred

    College Diploma or University Degree preferred

    Proficiency with the Microsoft Office Suite, with a focus on PowerPoint and Excel (intermediate level or greater)

    Proven ability to take initiative and work independently in a fast paced environment

    Superior organizational and time management skills

    High attention to detail

    Strong oral and written business communication skills

    High level of professionalism and the ability to deal effectively with all levels in the organization

    What We Offer :

    A challenging and rewarding role in an award-winning global business.

    Opportunities for personal and professional career development.

    Great working environment, competitive salary and benefits, and opportunities for educational support.

    Be part of an industry leading global team, renowned for excellence.

    Confidentiality Assured.

    Citco welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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