Temporary Financial Administrative Assistant
David Aplin Group
Ottawa
35d ago

The Role : Accounting duties

  • Timely processing of supplier invoices
  • Managing and maintaining vendor information
  • Filing and maintaining invoices and purchase orders
  • Communicating with vendors regarding resolution of invoice discrepancies
  • Entering invoices into Timberline (in-house accounting software) and printing cheques
  • Reconciling vendor statements and Workers’ Compensation
  • Reconciling and entering credit card statements
  • Filing invoices, payment receipts and cheques
  • Entering and maintaining accounting books for personal rentals
  • Assisting the Commercial CFO with accounting entries, insurance and month end reporting etc.
  • Administrative duties

  • Answer and direct phone calls, take and disseminate messages
  • Photocopying, faxing, typing, filing, mail distribution, monitoring and ordering office supplies
  • Creating PO’s and attaching PO’s to corresponding invoices
  • Managing and supporting meetings / special events
  • Coordinating with outside contractors and consultants
  • Operating and maintaining office equipment
  • Handling highly confidential materials
  • The Ideal Candidate :

  • Effective written and oral communication skills
  • Strong ability to multitask, set and achieve priorities and meet deadlines
  • Well organized, high level of accuracy and strong attention to detail
  • Ability to work well with people and contribute in a team environment
  • Down to earth and flexible personality style
  • Display a keen sense of initiative, direction, and responsibility and demonstrate a genuine desire to help and work with others
  • Competency with all facets of Microsoft Office specifically Excel
  • Experience with Timberline / Sage or Simply Accounting software considered a strong asset
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