Legal Document Specialist (Evening and Weekends)
Osler, Hoskin & Harcourt LLP
Calgary
9d ago

We are currently recruiting for a part-time Legal Document Specialist to provide after-hours technological support. The successful candidate will be responsible for creating and modifying legal documentation, spreadsheets and presentation materials, as well as, troubleshooting documents and providing overflow administrative support to all firm members.

Major Responsibilities and Duties :

  • Assists various legal professionals, legal secretarial assistants and administrative staff as required to provide support on technically challenging documentation, and general overflow work including the creation and modification of legal documents, spreadsheets, presentation materials and other documentation .
  • Formats and converts documents in accordance with established Firm standards

  • Provides technological support / troubleshooting assistance as required for legal professionals and legal secretarial assistants to resolve issues with corrupt documents, respond to how to’ questions, and provide document support.
  • This requires attaining and maintaining expert knowledge of various applications.

  • Provides services relating to digital imaging which includes requests for manipulating digital pictures, burning files to CD, compressing electronic files, scanning.
  • Provides assistant support to clients and visiting LPs.
  • Assists other offices with troubleshooting and document production as required.
  • Education and Experience

    Legal Secretarial program certificate plus at least 5 to 7 years of experience in a professional, service-oriented office environment or an equivalent combination of education, training and experience.

    Knowledge and Skills

  • excellent interpersonal and communication (written and verbal) skills
  • ability to learn, understand, and adhere to internal office procedures
  • customer service oriented with a professional manner and diplomacy skills
  • excellent attention to detail and well-developed proof-reading skills
  • organizational and time-management skills in order to multi-task
  • excellent knowledge of computer applications and basic office equipment with proficiency in Microsoft Office and Adobe Acrobat
  • Hours

  • Wednesday : 4 : 00 PM 9 : 00 PM
  • Thursday and Friday : 3 : 30 PM 9 : 30 PM
  • Saturday : 10 : 00 AM 3 : 00 PM
  • Some overtime may be required.
  • This position is eligible for single person extended health and dental benefits.

    How To Apply

    We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer.

    Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

    If you have the required background and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé to :

    e-mail : HRCalgary osler.com

    No agencies or phone calls please.

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