Supervisor, Finance & Administration Services
City of Kingston
Kingston, Ontario, Canada, K7L 2Z3
7d ago

Opening Statement

Kingston’s vision of being a smart, livable 21st century city is fast becoming reality. History and innovation thrive in our dynamic city located along the beautiful shores of Lake Ontario, an easy drive from Toronto, Ottawa and Montreal, in the heart of eastern Ontario.

With a stable and diversified economy that includes global corporations, innovative startups and all levels of government, Kingston’s high quality of life offers access to world-

class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

Position Summary

The Supervisor, Finance and Administration Services, is responsible for oversight of all financial activities within the Home including accounting transactions, admissions, billing, collections, and funding requests and the day to day supervision of clerical staff.

This position ensures effective and efficient customer service delivery and is responsible for providing leadership and guidance to a team.

Responsibilities, include :

  • Design, prioritize and delegate assignments, activities and initiatives for the team in order to align with the tactical priorities and plans for the service area;
  • Manage resident trust and maintenance accounts to ensure legislative standards and funding requirements are adhered to;
  • Monitor budgets and provide support to budget preparation and monitoring by the management team;
  • Organize and prioritize tasks, assignments and work processes to ensure service delivery to meet standards and demands;
  • Manage resident trust accounts including bill payments and disbursement of cash to residents and establish and manage resident files;
  • Manage contracts and provide oversight to purchasing related activities;
  • Prepare, analyze and validate financial information, prepare monthly financial reports, complete month end procedures and ensure the recording of all transactions;
  • Ensure accurate resident billing rates in accordance with the Ministry and assist residents to process rate reductions through various government assistance programs;
  • Prepare and monitor the administration services operating and capital budgets;
  • Responsible for the annual issuance of tax receipts;
  • Oversee of Payroll and Staffing Clerks and day to day operations related to staffing and payroll procedures;
  • Promote and support a culture of health, safety, well-being and respect and ensure compliance with related policies and legislation to sustain a healthy and sustainable work environment;
  • Provide leadership and expertise in matters related to processes and controls (cash management, purchasing, inventory, internal department billings and donations);
  • Promote and support the Home’s philosophy of Resident Centered Care;
  • Provide support and participate in various committees and projects which may include the Continuous Quality Improvement (CQI) Committee, Leadership Team, Resident Council, Family Council and Accreditation;
  • Prepare, analyze, and validate financial information. Prepare monthly financial reports. Ensure adherence to Ministry requirements and accounting principles and identify issues and recommend solutions in order to optimize resource utilization.

    Qualifications, Competencies

  • Degree / diploma in Finance, Business Administration, or a related field which includes accounting courses;
  • Three (3) years of related finance and administration experience in a leadership role;
  • Experience developing and improving financial and administrative processes;
  • Experience in long term care is strongly preferred;
  • Experience and knowledge of funding formulas and accounting practices in a long term care facility is preferred;
  • Professional accounting designation an asset;
  • Must demonstrate corporate competencies : Customer Focus, Results Orientation, Integrity and Teamwork.

    Skills, Abilities, Work Demands

  • Excellent verbal and written communication skills;
  • Strong, effective customer service and interpersonal skills;
  • Proficient skills in MS Office;
  • Knowledge of long term care standards and practices including related to resident trust and billing processes as well as affiliations agreements and contracts;
  • Strong knowledge of accounting principles and of office and administrative systems;
  • Knowledge of related policies, procedures, acts and legislation (eg Ministry of Health & Long Term Care Division, Long Term Care Homes Act and Regulations, Occupational Health & Safety Act);
  • Demonstrated leadership skills with the ability to coach, motivate and develop employees;
  • Possess tact and diplomacy with understanding of confidentiality and privacy issues;
  • Ability to research, analyze, and formulate solutions to complex issues;
  • Required to obtain and maintain satisfactory Criminal Record Check (CPIC) at own expense.

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