Executive Assistant
Ivanhoé Cambridge
Montréal, Quebec, CA
15d ago

Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world.

It does so responsibly, with a long-term view to generate optimal, risk-adjusted returns.

Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.

Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets.

Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the residential, office, retail, industrial and logistics sectors.

Ivanhoé Cambridge held more than C$60 billion in assets as at December 31, 2017, and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (cdpq.

com), one of Canada's leading institutional fund managers.

For more information : ivanhoecambridge.com.

Department : Industrial, North America

Position type : Salaried

Specific accountabilities

The Executive Assistant will mainly support the Executive Vice President, Industrial, North America and team members if needed.

Main duties include :

  • Coordinate the schedule, set and manage the appointments of the Executive Vice President, Industrial, North America and plan, organize and coordinate meetings and travel by taking care of logistics (i.e.
  • hotel, transfer, car rental, reservation, caterers, etc.);
  • Ensure liaison with all active files managed by team members and collaborate in the production and updating of files, presentations, spreadsheets and dashboard as required;
  • Carry out the various administrative tasks related to internal management in accordance with established processes (such as expense reports, billing validation tracking, budget monitoring, etc.);
  • Ensure constant communication with the Executive Vice President, Industrial, North America, and others during business trips and deal with any matters that can be dealt with in his absence in a suitable manner;
  • Ensure that you obtain the required signatures in the various approval processes that require them;
  • Coordinate and collaborate with other administrative and executive assistants to foster effective communication, contribute to joint projects, etc.;
  • Use, and promote the use of technological tools (Office 365, SharePoint and other solutions) within the business unit, as well as the various databases available at IC to obtain the information necessary for the management of various files of the unit;
  • Organize and maintain classification systems, mostly electronic, according to standards and best practices of document management;
  • Ensure the quality of the language and translation from French to English and English to French and the visual presentation as required;
  • Perform any other related duties assigned by the immediate supervisor or required as part of the job.
  • Key requirements

  • College diploma (DEC) in secretarial studies or office technologies;
  • Five or more years of experience as an executive secretary;
  • Excellent oral and written French and English; strong writing skills;
  • Advanced knowledge of Word, Excel, Outlook and PowerPoint;
  • Dynamic, organized, self-motivated, discreet and versatile;
  • Team spirit and desire to serve as a resource for fellow team members.
  • If you are interested in this challenge, please submit your resume.

    You have everything to gain!

    When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry.

    Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle.

    At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world.

    Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of Canada’s 50 Best Employers , 100 Top Employers and 10 Most Admired Corporate Cultures .

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