Salary posted reflects
full FTE (will be prorated for part time) Classification SG10
Employee Group : PEA - Regular
of Hires Needed
Additional Posting Information
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-
class research and commitment to civic engagement.
The School of Music is an academic unit in the Faculty of Fine Arts with a complement of 23 regular faculty members, 5 support staff and up to 20 sessional instructors.
The Administrative Officer (AO) is responsible for the administrative, financial and undergraduate admission process of the school.
The position reports directly to and works closely with the Director of the School to deal with the immediate everyday administrative demands and to initiate and assist with the long-
term planning and academic goals of the school in conjunction with the strategic goals of the faculty and university. The AO provides leadership, advice, direction and problem solving on matters related to interpretation of university policies, contracts and procedures to the Director, faculty, graduate students and undergraduate students (both in the BMus program and in the Combined Program in Music and Computer Science).
The AO is responsible for annual enrollment management and development of the undergraduate and graduate academic timetables.
Manages waitlists; advises the Director on enrollment issues; and assists with annual sessional teaching assignments. Maintains enrollment records and teaching assignments and prepares reports.
The AO coordinates and manages the financial functions of the school, including budget analysis, forecasting, and monitoring of operating budgets and specific purpose accounts.
The AO approves and coordinates the purchase of equipment for teaching and research purposes.
coordinates and oversees office administrative procedures and replacement staff members as required. In addition, the AO oversees all human resource paperwork for school members, sessional lecturers and music performance instructors and students.
This position requires an undergraduate degree plus a minimum of three years of related administrative, budget management, supervisory and communications experience in an academic or complex administrative environment.
An equivalent combination of education and experience may be considered.
In addition this position requires :
motivated, and consistently meet deadlines.
Preferences or Assets :
The University of Victoria is an equity employer and encourages applications from women, persons with disabilities, members of visible minorities, Aboriginal Peoples, people of all sexual orientations and genders, and others who may contribute to the further diversification of the university.
Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Kam Cheema, HR Programs and Project Manager, at uviccareers uvic.
ca. Any personal information provided will be maintained in confidence.