Executive Assistant to Pharma Canada Leadership Team
Stiefel Laboratories, Inc
Mississauga, ON, Canada
28d ago

Your Responsibilities :

Provide a high caliber of administrative support to the Pharma Canada Leadership Team. This role requires flexible and agile support of admin responsibilities requiring onsite presence.

It will include typical in-person admin tasks as well as support of various committees and processes.

Please note, this posting is for 2 positions. The locations are Mississauga & / or Laval

  • Proactively thinking ahead to what needs to be done for the Pharma Canada Leadership Team and then actions them
  • Act independently with a high level of confidentiality, judgment and discretion at all times
  • Manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing own workflow. Manage assigned projects to meet required outcomes and timelines
  • Consistently and promptly exercise discretion in managing all incoming enquiries / requests confidentially and re-directing issues where appropriate
  • Coordinate meetings, interactions and projects between internal / external parties and the relevant individuals within GSK.
  • Respond to basic information requests from these third parties.

  • Support off-shore admins in provision of accurate, organized and efficient administrative support including the maintenance of calendar / meetings, proactive correspondence management (i.
  • e. reports, presentations, invoices, communications, charts, etc.), filing, arranging travel and other related duties as assigned within a fast paced work environment

  • Keep the Pharma Canada Leadership Team informed and up-to-date about the status / progress of all relevant or useful information related to day-to-day activities
  • Be flexible in adjusting to changing work priorities of the Pharma Canada Leadership Team
  • Share best practice process improvements with other executive assistants to simplify and increase efficiencies to day-to-day processes
  • Provide back up support / overflow support to other Executive Assistants as appropriate
  • Basic qualifications :

  • Minimum 5 years’ experience supporting a senior executive
  • Bilingualism (French / English) a requirement for 1 of 2 positions
  • Proficiency in systems and relevant computer software (ie. Word, Excel, PowerPoint)
  • Degree or Diploma preferred but not required
  • Preferred qualifications :

  • Bilingualism an asset
  • Tactfulness
  • Ability to handle multiple priorities and manage the priorities of the Pharma Canada Leadership Team
  • Why GSK? :

    GSK is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals.

    GSK is committed to accommodating persons with disabilities. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact us at canada-recruitment gsk.com

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