POSITION TITLE : Accounting clerk
SHIFT : Day
STATUS : Regular Full Time
NUMBER OF POSITIONS : 1
PROJECTED STARTING DATE : Asap
1. JOB PURPOSE
Ensure the accuracy and integrity of data and accounting balances, as well as journal entries. Analyze and reconcile certain balance sheet accounts and ensure timely updating of accounting records.
Conduct the necessary follow-up to resolve pending items or complete account reconciliation. Assist in creating, updating and publishing the company’s financial statements in Box.
A. Actively participate in the month-end closing process until such time as the results are published in Box.
Analyze and reconcile inter-company balances on a monthly basis. Investigate and conduct the necessary follow-up to ensure the resolution of items not reconciled within the current month.
Analyze and reconcile certain balance sheet accounts, providing an amount summary for each balance sheet account analyzed on a monthly basis.
Conduct regular follow-ups with stakeholders to resolve outstanding entries on accounts, including on accrued liabilities, other receivables as well as tangible and intangible assets.
Validate and contact the department that generated the information to resolve pending items.
Analyze general ledger accounts and prepare general ledger reconciliations.
Maintain and update various schedules (prepaid expenses, fixed assets, payroll, accrued liabilities, obligations, etc.), including the recording of tax deferrals, interest and short-
term investment payments, expense allowances and monthly amortizations.
Keep track of prepaid expenses and calculate monthly expenses to amortize expenditures in accordance with the terms of the applicable agreement.
Keep track of the company’s capital lease invoices and record monthly expenditures in accordance with the terms of the applicable agreement.
Prepare periodic journal entries under the responsibility of the Corporate Accounting department (outstanding expenses, payroll, payroll accrual, bonus accrual, inter-
company charging, telecommunication revenues, interest and short-term investment payments, prepaid expenses, amortization, reassignments, etc.).
Validate documents for the financial close of capital projects to calculate the expected amortization expense and reconcile it with the real expenditure amount recorded by the financial system.
Manage the emails from the Accounting department’s shared email address and post the journal entries submitted by stakeholders in the accounting system.
Run and post automated recurring entries in the company systems (amortizations and allowances). Reconcile entry amounts and correct discrepancies, if applicable.
Assist in creating, updating and publishing the financial statements across the company in Box, as well as in updating and publishing the monthly results in Box.
B. Obtain, create, develop, compile, summarize, validate and analyze a variety of inputs to ensure that key financial information is produced in an accurate and timely manner, as well as communicate with various departments as needed to obtain information for accruals and other special projects .
Understand the purpose of the financial output and the intended users.
Identify and contact the department that generates the information.
Validate the information and, if needed, contact the department that generates the information prior to posting it.
C. Extract data and prepare Commodity Tax Remittance forms to provincial and federal government agencies for a number of companies.
Validate the reasonableness of balances and prepare sales tax payments.
Interface with Accounts Payable to ensure that the sales tax payment is processed. Receive and verify payment confirmation (or refund, if applicable).
D. Provide external audit and tax support and participate in various annual and special corporate studies for top management and various departments .
Obtain, compile and reconcile the information and documentation requested by auditors.
Understand the nature and purpose of the study.
Ensure that the information collected is accurate.
E. Maintain the applicable foreign currency exchange rates in the system.
Maintain the data for the applicable foreign currency exchange rates in the financial systems for all the companies so that accounting entry conversions are as accurate as possible.
3. SKILLS & EXPERIENCE
Between 5-8 years of experience with data analysis techniques;
Minimum Education level required : High School Diploma;
Computer skills : Word, Windows, Excel-Sun 6.11 and Vision XL an asset;
Good analytical skills;
High degree of initiative;
Ability to prioritize;
Must be able to work autonomously and in a team environment.